Offboarding

HealthEquity
Social Security Administration
Medicare
Illinois Department of Employment Security
State of Wisconsin Department of Workforce Development
ADP
Fidelity Investments
Tri-Star Systems

We care about your work experience with us and want to make our organization an even better place to work. We are partnering with People Element, a third-party organization, to conduct exit interviews on our behalf.

You may complete your exit interview online or over the phone. If we have a personal email address on file for you, you will receive an email from People Element with instructions for completing your exit interview online. If you do not complete your exit interview online, People Element will also try to call you. Please note that you do not need to take any action; People Element will contact you following your departure from HSHS.

If you prefer to reach out to People Element directly to obtain your unique link to access the exit interview online, or if you would like to provide your feedback over the phone, please call 800-765-6186 after your exit date. People Element interviewers are available to take your call Monday through Friday from 8 a.m. to 7 p.m. and by appointment on weekends.

Strictly Confidential

The information you provide in your exit interview will be kept confidential, so please provide your honest feedback.

Your feedback can assist us in:

• Improving the work environment for your former colleagues
• Identifying what we do well, and how we can improve
• Helping the organization continue to develop and grow

Please make sure your current contact information is up-to-date

To ensure People Element is able to contact you, please make sure we have your current personal email address and phone number on file.

If you have any questions or concerns about this process, please contact Human Resources.

People Element contact details:

800-765-6186

[email protected] 

www.peopleelement.com 

If you are enrolled in any HSHS benefits at the time your employment ends, coverage will end on the last day of the month in which employment is terminated. Additional information to continue group insurance benefits will be mailed to your home address. 

Medical Plan:
You and your covered dependents can continue your medical insurance coverage up to 18 months if you are covered for the previous three months before you separate, and you are under the age of 65. If you are over the age of 65, your dependents who remain under the age of 65 can be offered their own policy under the HSHS Continuation plan. You will be responsible for the full premium amount.

Dental Plan:
You and your covered dependents can continue your dental insurance coverage up to 18 months if you are covered for the previous three months before you separate. You will be responsible for the full premium amount.
  

You can maintain the following voluntary benefits following the end of your employment by converting or porting to an individual policy with the insurer. For more information or to enroll, contact the respective insurer referenced below: 

VSP Vision | 800-877-7195 | www.vsp.com

Allstate Identity Theft Protection | 800-789-2720 | Email [email protected]

• Must elect within 90 days of loss of coverage.

Securian Life Insurance | 833-365-0326 | www.lifebenefits.com/continue

• Coverage available for you, your spouse and/or children.
• Must elect within 31 days of loss of coverage.
• Policy Number: 33825
• Access Key: hospital

Unum | 800-635-5597 | https://login.unum.com
Register and log in.

• Critical Illness
• Hospital Indemnity
• Accident

HSHS 403(b) Retirement Savings Plan:
Colleagues who separate employment from HSHS have many options available to them when it comes to what you can do with your funds. You may elect to:

• Leave your funds with Fidelity Investments.
• Roll over your savings into an IRA (Individual Retirement Account) offered by Fidelity or another financial services provider.
• Roll over your savings into another employer's plan.
• Cash out your savings (this would be considered a "taxable event")

Required Minimum Distributions:
Terminating participants who are at least age 70.5 (age 72 if attained age 70.5 after December 31, 2019)  generally must take a required minimum distribution (RMD) from the Plan by April 1 of the subsequent year. 

Questions:
To learn more about your options, we encourage you to log into your Fidelity NetBenefits account or call Fidelity at 800-343-0860.

HSHS 457(b) Retirement Savings Plan (If Eligible):
Colleagues who separate employment from HSHS will receive paperwork from Fidelity about your distribution options. Distribution of your account will occur no later than 60 days following your termination date. You may elect to:

• Receive payment of the balance of your account in a lump sum, on a future date that you select.
• Receive payment of the balance of your account beginning on a future date that you elect in monthly, quarterly, semi-annually, or annual installments over 1 to 20 years.
• Transfer on a tax-free basis payment of the balance of your account to a 457(b) plan sponsored by another tax-exempt organization that accepts 457(b) plan transfers.

Action Required:
If you do not make an election as outlined above, the plan will pay you a lump sum on the first day of the first calendar month commencing after the date that is four months after you separate from service, or as soon as practicable thereafter.

HSHS Employer Contribution Retirement Program ("401(a) Plan")
The HSHS Employer Contribution Retirement Plan (401(a) Plan) is an important source of your overall retirement income – funded entirely by HSHS. In this plan, HSHS contributes to your retirement savings whether you are able to or not. Your participation/enrollment in the 401(a) Plan is automatic. 

The HSHS employer contribution ranges from 3%-7% of your eligible pay based on your years of service. HSHS rewards your service with higher contributions as your years of service increase and forms the foundation of the retirement income you build. 

Distributions
Your account from this plan may be distributed to you when you terminate employment with HSHS. To defer taxes and avoid penalties for early withdrawal, your account balance may be rolled over directly to an Individual Retirement Account (IRA) or another qualified employer plan that allows rollovers. You also may take a lump sum or an alternate form available from Fidelity, such as installments. 

Due to IRS rules regarding required minimum distributions, you may be required to take distributions beginning at age 72 if you decide to leave your funds with HSHS upon termination.

If you are leaving HSHS you may still submit claims for both the health care and/or the dependent care FSA as well as the Health Savings Account (HSA) administered through HealthEquity.

Health Care FSA

• Claims for services received through your benefit termination date are eligible for reimbursement.
• The benefit termination date is the last day of the month in which employment is terminated.
• Qualifying health care claims must be filed with HealthEquity by May 1 of the year following the plan year in which you contributed to the spending account.
• Your HealthEquity Visa Health Account Card will be automatically canceled on your employment end date. You will need to submit claims directly to HealthEquity for reimbursement.

Dependent Care FSA

• Claims for services incurred on or before your benefit termination date are eligible for reimbursement.
• Claims may be submitted for dependent care expenses up to the amount in your account at your employment end date and must be incurred prior to your employment end date.
• Qualifying dependent care claims must be filed with HealthEquity by May 1 of the year following the plan year in which you contributed to the spending account.

Health Savings HSA

• Colleagues enrolled in the High Deductible Health Plan with HSA are eligible to utilize a health savings account (HSA) offered through HealthEquity.
• Unlike Flexible Spending Accounts (FSA), you own your HSA. That means your entire balance rolls over every year and your funds never expire, even if you change health plans, retire, or leave employment.
• After your employment ends, you will be responsible to pay any monthly admin fees on the account. This is currently $3.95 per month.
• Colleagues can continue to use their existing debit card even after employment ends. 
• Visit the HSHS HealthEquity resource page for many resources on how HSA's work. 

If you are over the age of 65 (or turning 65 in the next 3 months) and are not actively receiving benefits from Social Security, we encourage you to sign up for Medicare through Social Security. You can either sign up for Medicare online by visiting medicare.gov or by contacting your local Social Security Administration Office. To find locations near you, visit ssa.gov.
 

To discuss your options surrounding unemployment benefits, please click below to access the Illinois and Wisconsin unemployment notices or visit your local state unemployment website. If you are a remote worker who resides outside of Illinois or Wisconsin, please contact your state's unemployment office.

Illinois Department of Employment Security
Ph. 800-244-5631
Illinois Unemployment Benefits Notice Guide

State of Wisconsin Department of Workforce Development
Ph. 608-266-3131
Wisconsin Unemployment Benefits Notice Guide